ServiceNow: Executive Assistant — Newport Beach, California, United States

About ServiceNow

ServiceNow develops an enterprise software platform bringing together data, workflows and AI for business operations. Its employer introduction traces the business to automating a repetitive workplace task and describes a continuing focus on freeing people from routine work. The platform is intended to connect technology with how organisations carry out their processes. This makes workflow automation and the use of information in everyday business activity central themes, rather than a product aimed at only one industry.

The position and its setting

ServiceNow lists Executive Assistant in Newport Beach, California, United States, under reference JB0075778. The details below separate the work described by the employer from essential conditions, preferred experience and practical preparation advice.

• Department: Finance & Accounting
• Employment type: Full-time
• Employer listing date: 21 October 2026
• Brands: ServiceNow

Responsibilities and work described

• Position Overview:
• The Executive Assistant is a force multiplier and operational partner to the Senior Executive Assistant, supporting the executive office of the President and Chief Financial Officer
• This role focuses on event execution, communications support, administrative operations, and after-hours backup
• The Executive Assistant reports to the Senior Executive Assistant and works under their strategic direction on all complex or executive-facing decisions
• The Sr
• EA retains ownership of calendar management, strategic cross-functional coordination, executive communications strategy, and complex vendor relationships
• The Executive Assistant amplifies the Sr
• EA's capacity by owning execution on defined operational areas
• Event Coordination & Logistics:
• Execute event planning and logistics under Sr
• EA strategic direction, including departmental meetings, executive office events, and organization-wide initiatives (e.g., holiday parties, town halls, all-hands meetings)
• Management: vendor coordination, catering, transportation, and on-site setup
• Tracking: RSVPs, attendee confirmations, and special accommodations
• Quality / delivery: all prep materials for upcoming meetings are available and accounted for; track meeting attendees and flag status to Sr
• EA to determine next steps
• Quality / delivery: materials and run-of-show documents are available to President and CFO

Essential requirements and candidate background

• 5+ years as an Executive assistant
• This position will require trips to the Bay Area
• Social media skills, including creating and managing content across platforms
• Organizational and project management skills; ability to manage multiple priorities
• Written and verbal communication; professional correspondence ability
• Work independently and follow Sr
• EA direction without constant oversight
• Attention to detail and accuracy in documentation and logistics
• Remain calm and problem-solve in high-pressure environments
• Proficiency: Outlook, Teams, Office 365, and calendar management software
• Follow processes and escalate appropriately
• Flexible, adaptable, and willing to adjust priorities as needed
• Discretion and professionalism in handling confidential information

Preferred experience and additional strengths

• Experience supporting C-suite or senior executive team
• Event planning and coordination experience
• Experience: vendor management and contract coordination
• Knowledge: financial operations or compliance requirements
• Experience working as part of a larger administrative team
• What Success Looks Like:
• Sr
• EA can delegate event execution without micromanaging logistics
• Routine communications are handled professionally without Sr
• EA involvement
• Executive-facing communications always go through Sr
• EA before delivery

Location, schedule and contract conditions

For this overseas or regional listing, confirm work authorisation and any location restrictions with the employer. The location does not establish visa sponsorship or permission to work remotely from India.

• Work arrangement: Remote
• Advertised location: Newport Beach, California, United States

Employer details to confirm

• The employer’s seniority category and its stated experience requirements do not agree. Follow the role-specific requirements above rather than assuming this is a fresher opening.

Pay and application dates

A verified salary figure is not established in this article. An online estimate for another Executive Assistant vacancy is not an offer for reference JB0075778; use the employer’s own pay disclosure and recruitment communication.

A closing date is not confirmed in this article. Check the current employer page before submitting: an undated posting can change or be withdrawn.

How to apply to ServiceNow

Applications follow the official employer page linked below.

Open the official ServiceNow posting below and match the title and reference JB0075778.

Compare your qualifications and experience with the essential conditions for the Newport Beach, California, United States position, then read the preferred criteria separately.

Prepare an accurate CV and the supporting items requested in that employer’s application. Provide only information and documents you are authorised to share.

Use the employer’s application option, complete the required fields and review the submission. Retain the acknowledgement when one is provided. Job Alerts World does not receive the application.

Practical preparation: logistics

For logistics work, describe the movement or delivery process, the parties involved and your responsibility. Planning, documentation, exception handling and supplier coordination may call for different examples.

Relevant skills

• logistics
• stakeholder management
• communication
• problem resolution
• compliance
• sales
• project management